General Assembly 2019
Minutes of the General Assembly (GA) of Wikimedia Belgium vzw/asbl 2019.
- 1 Venue
- 2 Present
- 3 2018 activities
- 4 Annual Accounts 2018
- 5 Budget 2019
- 6 Board
- 7 2019 activities
- 8 Various topics
|Saturday 15/06/2019 at 14:00
Troonstraat 51 Rue du trône, Brussels
Only Effective members have voting rights.
Current board members
- Romaine (board member)
- Geertivp (chairman)
- Lionel Scheepmans (board member)
- AnneJea (board member)
- Alberto (board member)
As effective members
Votes by Proxy
Effective members who can't be present can give a proxy to a trustee. Only 1 proxy per member allowed. Request via: infowikimedia.be.
New candidate effective members
Have indicated the wish to become an effective member:
- Kvardek du (not present - Wikimedia workshops in Paris at the same time)
- Taketa (talk) 14:38, 4 June 2019 (UTC)
- Paul Hermans
- Vinciane Lacroix
The Board, with 5 of 6 board members present, accepts those 6 new effective members.
Associate members can attend the meeting but do not have voting rights.
- Dominique Labar
- Rony Vissers
For valid decisions a majority of n/2 + 1 votes are necessary.
There are 10 effective members represented, and 2 proxy voters, so we require 7 votes to have majority and approval of decisions.
We appoint Ciell & Spider as vote counter. AnneJea is voluntary secretary/report taker.
Annual Accounts 2018
- The EXPS code needs to be relabeled as "Onkostennota's" instead of "Diverse uitgaven"
- Geert explains that all transactions are done via the bank account; either via invoice payments, or expense claim payments. There are no bank cards, nor credit cards, nor cash payments to be sure to not have unfunded transactions.
- Ciell proposes for next year to create a "Rekeningen commissie" (Cash commission). Ciell and Spider are candidate. Spider and Ciell are appointed by the GA to audit the 2019 bank transactions.
- The aggregate expenses are better based on projects. Geert shows that this is done in the Foundation report. There can be some difference between the Annual Accounts, and the Foundation annual report; Annual Account is calendar based from 1 January till 31 December, with a possibility for provisions, while the Foundation report is based on the sAPG and the project grants, which can be shifted from the calendar year.
Voting to discharge the board: 12 agree to discharge (none against, no abstention). The Annual Accounts are accepted and the board is hereby discharged.
We received from WMF a grant of 16.500 € for 2019, the same amount as in 2018. Due to the 2030 Strategy process the Foundation has frozen the budgets.
- Budget and resource plan/2019
- Annual plan/2019
- A mandate as Board member is valid for 2 years
- The Chairman needs to be re-elected every year
- The number of Board members is between 3-6; Board decision 2015-12-05 approved at the 2016-01-23 General Assembly
- Only effective members have voting rights for the General assembly
- Only effective members can become a Board member only after being candidate and after election
- Associate members can become effective member after 6 months by approval of the Board
Can continue their 2nd year Board member without re-election:
Have completed their 2nd year Board member, and are candidate for reelection:
- Romaine (Treasurer)
Up for re-election:
- Geert Van Pamel (Chairman)
Prefer to step back as board member:
Candidates - we have a vacancy for 2 new candidates; if you would like to be candidate for board member, please notify the board through infowikimedia.be.
- Taketa: Mike Nicolaije was board member of WMNL till 2019
All board member candidates are (re)elected, see /Minutes for details. Geert was appointed as chair by the new board.
Board members are expected to be active for the Association. They fulfill their role in collaboration and agreement with the other board members and the chairman. They have legal and moral obligations and responsibilities towards the Belgian Government, the Wikimedia Foundation, our members, and the general public.
For 2019, we want to continue to grow as Wikimedia Belgium. We received sufficient funding to organise new activities. We want to use this opportunity to explicitly call for volunteers who would be interested in organising activities or projects, and can use financial and logistic support by Wikimedia Belgium for this. So we strongly encourage you to show up to our General Assembly, whether you have an idea to organise or not!
- WikiConvention francophone: 200 persons are expected from FR speaking countries
- Photo contest Wiki Loves Heritage
- Edit-a-thon Liège Femmes belges et liégeoises - possible regular edit-a-thons at the Bibliothèque Les Chiroux in Liège about women and feminism
- Using Wikipedia and Vikidia for homeschoolers
- Commons workshops at the maison Losseau (from september 2019) - see also workshops at the maison Losseau in 2018
- Training "Writing for Wikipedia"
- Wikidata sessions
- Writing weeks
- GLAM edit-a-thons
- Wiki Club Brussels
- Wikimania submissions
- Social networks - what's up (new French Twitter account, perspectives, others chanels)
- New legal rules for vzw by 1 January 2020 - so we should have new legal statutes by 1 January 2024
- Ultimate Beneficial Owner (new European law on money laundering)
- Affiliate-selected Board seats. Nataliia and Shani are elected. ASBS board members are elected in person but they should align with, defend, and protect the interests of the Chapters, the User Group requirements, and the community.
- Wikimedia Foundation Strategy 2019
- Wikimedia Foundation Medium-term plan 2019
- WMF Chapter Roles and responsibilities
- Friendly space policies
- Yearly international chapter meeting
- Feedback on Wikimedia sAPG process
- External funding
- TechStorm WMNL 21-23 November, WMBE to invite people to the event; Ciell to send email
At the General assembly it was suggested by one of the participants, as a reaction to the verbal report of Romaine, that, in order to bring clarity and objectivity in the general working of the T&S and of the Grants team, legally and technically, a WMF internal audit could be requested about:
- the way T&S is handling complaints and applies decisions about complaint cases, whether the cases are handled in an objective and neutral way, and to verify whether the rights of defendants are sufficiently guaranteed.
- how the Grants team handles, evaluates, accepts, or refuses grant requests, and if the Grants team sufficiently applies inter-cultural sensitivity.
The outcome of the internal audit could be remediation plan, and an adapted Safe space policy.
Mike proposes that a document "Welcome new Board member" is written.
The meeting was closed at 17:25.