Legal obligations

Any (non-profit) organisation in Belgium has a (large) list of legal obligations.

List of obligations

• keep a Cash register, and bank account transactions (see CAMT.053)
• administer a (minimum) General ledger
• have a financial reporting available
• generate the Yearly balance sheet, income and expense overiew, yearly budget
• organise a (yearly) Statutory meeting to approve the above documents, appoint board members
• Transfer those documents to the government and to the Foundation
• maintain an Ultimate Beneficial Owner register, and reconfirm the register every year when there are no updates
• maintain a bank account Signatory
• maintain an (effective) membership register
• have a member insurance
• have an insurance for board members
• establish a Privacy register, declare a privacy policy
• perform a yearly Tax declaration
• perform a Yearly inheritance declaration
• pay Taxes, as required
• produce tax certificates for gifts (possibly via other non-profit organisations)
• VAT declaration, if required
• Foreign VAT transactions declaration, if required

Documentation

• http://justitie.belgium.be/nl/themas_en_dossiers/verenigingen_en_stichtingen

See also

• VZW administratie