Financial reporting

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Short and longterm financial reporting is important for an organisation, to know and monitor the progress and the direction of its financial health.

It is a requirement to be sure invoices can be paid, income is monitored, and the budget is not exceeded.

It is also a legal obligation for a non-profit organisation, like it is for any enterprise.


  1. It starts with a business plan
  2. (yearly) Budget:
  3. (yearly) Financial statements: (legally required; per calendar year)
  4. General ledger: the general ledger should always accurately reflect the financial status of the association
  5. Project reporting: at the end of a (large) project, you need to make a financial analysis
    • Cost allocation (by activity, project, program)
    • Preparation for end-of year grant reporting (Foundation)


Some banks deliver CAMT.053 statements in XML format. This allows for easy and detailed financial reporting via Excel.[1] You can filter on certain periods, or transactions, or create a pivot table to report on expense claims management.

For most standard environments, a straight incremental Excel download is sufficient.


  1. You better keep all bank transactions per year, for each of the bank accounts.
  2. Better have a separate bank account per business domain
  3. Download the PDF documents (non-repudiation)

See also[edit]



  1. Triodos CAMT.053 format