Legal obligations

Any (non-profit) organisation in Belgium has a long list of legal obligations.

List of legal obligations[edit]

keep a Cash register, and bank account transactions (see CAMT.053)
administer a (minimum) general ledger
have an up-to-date financial reporting available
generate the yearly balance sheet, income and expense overiew, yearly budget (financial statements)
organise a (yearly) Statutory meeting to approve the above documents, appoint board members
transfer those documents to the government
perform the (half)yearly reporting to the Foundation
maintain an Ultimate Beneficial Owner register, and reconfirm the register every year even when there are no updates
maintain a bank account Signatory
maintain an (effective) membership register
establish a privacy register, declare a privacy policy
maintain the GDPR register
perform a yearly tax declaration
perform a yearly inheritance declaration
pay taxes, as required (local, regional, federal)
produce tax certificates for gifts (possibly via other non-profit organisations)
request and maintain the VAT register, if required
VAT declaration, if required
foreign VAT transactions declaration, if required
have an insurance for board members
have a member insurance