WMBE GDPR privacy declaration
On May 25, 2018 the new European privacy law "General Data Protection Regulation (GDPR)" will be effective worldwide for all EU citizens. Wikimedia Belgium as a Belgian organisation must be strictly compliant.
Therefore we describe here how we process private data as a consequence of ones membership of Wikimedia Belgium.
As a small nonprofit national organisation we only keep a limited list of private data. All data are provided by the member. We store and process the following information:
|Data element||Data processing|
|Name and first name||Enregistrement de l'adhésion|
|Title and gender||Title text|
|e-mail address||Send newsletter, contact members, invitation to General assembly|
|Languages||Messages in own language|
|Birth place||Distinguish amongst duplicate names|
|Telephone number||Contact by telephone when required|
|Start and end date of associate membership||Membership treatment|
|Start and end date of effective membership|
|Last membership payment date|
|Reason of effective membership|
|Bank account number||Only provided by persons that claim expenses related to the organisation.
Retention: only kept for one single (approved) expense claim.
|National registration number||Only for the legal registration of Board members|
Data elements for the mailing list: e-mail address and preferred language
Data items that are not stored:
- We do not store member bank account numbers; those are only available in our bank account transaction records when a member pays ones (yearly) membership fee, or we receive a donation. Bank transactions are kept for 10 years.
We use Google Cloud for Nonprofits.
We use Google Cloud for Nonprofits. We appoint our own administrator to protect the data. Only the membership administrator can update private data.
Board members and project leaders of Wikimedia België have read access to the above data. Only board members have access to the National registration number of other board members.
Only the administration team of Wikimedia België can process the above data. Private data is not communicated nor transferred to third parties. Only the federal government (CBE/UBO) is using the National registration number.
Members are either associate members, or effective members.
Members agree that the above data will be stored and processed as a consequence of ones membership. Members have the right to consult, and request to update the above data.
The Belgian NPO law requires that we permanently keep registrations about effective membership (even after resignation).
Update your data
If you want to correct your private data please send an email to infowikimedia.be. Data can be deleted on request to the extent that this is permitted by the legislation and does not endanger the processing of the data.
Google Cloud for Nonprofits
We use Google Cloud for Nonprofits. Google Cloud for Nonprofits follows the same rules as "G Suite for Education" and is GDPR complient. More information:
Notes and references
- Free membership for active Wikimedia users