Ultimate Beneficial Owner

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The Ultimate Beneficial Owner (UBO) is the Belgian implementation of a new EU law that came into existence on 31 October 2018. Enterprises and organisations are obliged to declare relationships with other entities or natural persons (e.g. board members). The goal is to prevent, detect, and investigate money laundering.

Note: as a consequence the VZW wetgeving has also changed since 1 January 2019: according to the Belgian law a non-profit organisation is considered an enterprise (simplication/unification of laws because of UBO).


Prevent, detect, and pursue (international) financial abuse (fraud, terrorism).


The Ministry of Finance of Belgium keeps the UBO register.

Declaration of the natural persons that are responsible for the Non-profit organisation: the board.

It is sufficient to complete and maintain the register at the MinFin web site before 31 March 2019 30 September 2019, and amend or confirm yearly (after the general assemby).

Question: Why isn't this (automatically) linked or included in the statutory publication or the KBO registration? Why is a third register necessary?


Non-compliance can cause huge penalties.


As a legal European obligation that is due 31 March 2019 30 September 2019, the board has been registered (by the Chairman of Wikimedia Belgium) as UBO because they are Board member of a VZW/ASBL. See https://eservices.minfin.fgov.be/ubo

Each individual registered Belgian board member can verify (or even change) the registration by logging in with their e-ID.

  • To see/change the personal registration, connect as a person
  • To see/change the Wikimedia Belgium registration, connect as an enterprise

The register needs to be amended at every change in Board membership, after registration at KBO and the Staatsblad, via the e-ID of one of the registered board members, and re-approved yearly even if there were no changes. This implies that board member changes needs to be registered 3 times (!) with the Belgian government (apart from our internal Wikimedia registrations).

In the KBO register application it is possible to perform the following easy transactions:

  • Manually modify the registration (national number required)
  • Replicate from KBO (to synchronise with KBO)
  • Yearly confirmation (if there are no changes)

For foreigners you need their BISNR, that you get when registering them with KBO at the ondernemingsrechtbank (copy of passport or ID card + full address).

Because of the UBO and the KBO registration the WMBE GDPR privacy declaration has also been amended (national number for board members). The board members were informed about this registry by the Chairman of WMBE, as part of the GDPR, and (privately) by the administration of the Ministry of Finance.

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