WMBE GDPR privacy declaration
On May 25, 2018 the new European privacy law General Data Protection Regulation (GDPR) was effective worldwide for all EU citizens. As a Belgian organisation, Wikimedia Belgium undertakes to strictly abide by the rules.
Therefore we describe here how we process private data as a consequence of ones membership of Wikimedia Belgium, or an interaction with third parties.
As a small nonprofit national organisation we only keep a limited list of private data. All data are provided by the member. We store and process the following information:
|Data element||Data processing|
|Name and first name||Identification of members and third parties
Membership Registration, incoming payments, registration of fiscal gifts
|Title and gender||Title text|
|e-mail address||Send newsletter, contact members, invitation to General assembly|
|Languages||Messages in own language|
|Birth place||Distinguish amongst duplicate names|
|Telephone number||Contact by telephone when required and desired|
|Start and end date of associate membership||Membership treatment|
|Start and end date of effective membership|
|Last membership payment date|
|Reason of effective membership|
|Bank account number||Only provided by persons that claim expenses related to the organisation, or to pay invoices.
Retention: only kept for one single (approved) expense claim or the payment transaction.
|National registration number||Only for the legal registration of Board members|
Data elements for the mailing list: e-mail address and preferred language.
Data items that are not stored:
- We do not store member bank account numbers; those are only available in our bank account transaction records when a member pays ones (yearly) membership fee, or we receive a direct donation, or when expense notes or invoices are paid. Bank transactions are kept for 10 years.
We use Google Cloud for Nonprofits, which follows the same rules as "G Suite for Education" and is GDPR complient. More information:
We appoint our own administrator to protect the data. Only the membership administrator can update private data.
Board members and project leaders of Wikimedia België have read access to the above data. The national register number of board members is passed on to the government as required by law.
Only the administration team of Wikimedia België can process the above data. Private data is not communicated nor transferred to third parties. Only the federal government (CBE/UBO) is using the National registration number. The Committee Friends of Wikimedia Belgium Fund receives name and address data for fiscal gifts. The King Baudouin Foundation handles the processing of tax certificates.
Members are either affiliated members, or effective members.
Members agree that the above data will be stored and processed as a consequence of ones membership. Members have the right to consult, and request to update the above data.
The Belgian NPO law requires that we permanently keep registrations about effective membership (even after resignation).
Update your data
If you want to retrieve or correct your private data please send an email to infowikimedia.be. Data can be deleted on request to the extent that this is permitted by the legislation and does not endanger the processing of the data.
Wikimedia Belgium only uses strictly necessary cookies, for which no user consent is required. The MediaWiki software is handling user logins via SUL (Single User Login). The following strictly necessary cookies are used:
|Session cookies||bewikiSession||Unique Session ID|
|Persistent cookies||bewikiUserID||Unique internal User ID||Helps identify you to the wiki, and keeps you logged-in||365 days, if the user chooses ‘Keep me logged-in’. Otherwise 30 days.|
|bewikiUserName||Unique Username, as chosen by the user - either a pseudonym or a real name|
For non-logged-in (anonymous) users the IP-address is used as temporary user identification.
Preferences cookies can be used by other Wikimedia sites, chosen by each logged-in user, as documented in Wikimedia Foundation Cookie statement
Wikimedia Belgium does not use statistics cookies, nor marketing cookies, nor third-party cookies.
The public website wikimedia.be only uses a single session cookie, and some Drupal-functional related cookies. No authentication is performed.
The association Wikimedia Belgium shares similar goals with the Wikimedia Foundation and other Wikimedia organizations, but without having a legal link with them.
- Legal text GDPR
- General Data Protection Regulation on the English Wikipedia
- Wikimedia Foundation
- ( ) Wikimedia Foundation Cookie statement
Notes and references
- Free membership for active Wikimedia users