Wiki Loves Art/how to participate
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Wiki Loves Art offers different models of participation for arts organisations, from which they can choose and combine the ones that fit the best with their specific contexts. The different propositions were elaborated from previous successful experiences with different kinds of organisations: arts institutions, non-profit organisations, private collections, etc. The models are easily identifiable by the public participating to the photography contest, and made to attract a wide public of culture and photography lovers, arts students and open knowledge enthusiasts.
- A. Free access model
- Suitable for all kinds of institutions. The institution lists the objects that can be photographed and are not under copyrights, and offers free admission to photographers that participate in the contest, under certain conditions to be defined with the institution.
- B. Editing workshop model
- Recommended for institutions with a workshop space (tables, chairs and internet). After having taken pictures of artworks the participants are invited to an editing workshop with experienced Wikipedia trainers. During the workshop they will learn how to upload the images on the Wikimedia Commons database, how to add all necessary information and credits to the files, and start using the images on the institution’s Wikipedia page.
- C. Special presentations model
- Suitable for all kinds of institutions. The museum offers special guided tours and/or presentations which participants can subscribe to. During these tours the participants have the opportunity to photograph selected artworks, with good equipment — tripods, etc. The presentations will encourage people to add more information to the files and to use the images in Wikipedia pages. Also useful for private collections.
- D. Photography training model
- Suitable for all kinds of institutions. The museum and Wiki Loves Art offers specific photography training with professional photographers and good equipment — tripods, etc. For instance, how to take pictures of 3D artworks / details in a painting / old books… Also useful for private collections.
- E. Exceptional photography permission model
- Especially suitable for museums where normally taking photos is restricted. The museum offers a number of special and free guided tours which participants can subscribe to. During these tours, outside normal opening hours for instance, the contest participants have an exclusive opportunity to photograph selected artworks. That way the museum can keep control over the group and ensure more safety. Also useful for private collections.
- F. Access model
- For smaller institutions with active volunteers and local heritage. In this model accessibility plays a major role. Where objects are normally behind glass or otherwise photographing tricky, the institution is putting additional effort to give the photographers the opportunity to take quality photos with the possibility to modify the setup around the work.
- G. Behind the Scenes model
- Ideal for institutions with spaces usually not accessible by the public and objects that are not always shown in the exhibitions, a well-stocked depot for instance. In addition to one of the other models, the institution organises one or more activities with special ‘behind the scenes’ guided tours. With the tours the organisation tells about the background of the museum and participants can document more of its collections.
- H. Contemporary art model
- Especially suitable for recent artworks collections, public and private. Contemporary art under copyrights cannot be published on Wikipedia unless the artist gives permission to photograph and publish the works. Supported by expertise and example letters from the Wiki Loves Art organisation, the institution can contact the artists in their collection, or their heirs, to ask the necessary permission. For Wiki Loves Art, the institution makes a list of objects of which the permission has been acquired and these may then be photographed.
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