Expense claim

Expense claims can have different types, rules, and formats.

Volunteers who contribute to Wikipedia projects, or to WMBE activities, can declare and reclaim their expenses after pre and post approval.

All types of expense claims needs to be directly linked to an activity, and are registered in detail in the general ledger.

The organisation has the obligation to monitor and report the different expense claims per year and per volunteer.

Overview of expense claims

Type	Description	Receipts required	Limits	Taxable	Complexity	Adviced	Used by WMBE
Volunteer allowance	Fixed amount, limited by tax law	No	Yes	No	Low	Per case, e.g. for jury members, or occasional collaboration	Yes
Reimbursements	Standard expense claim with receipts	Yes	No		Medium	Yes, default
	Car allowance	No	Yes		Low	Accepted, within tax limits
Volunteer fee	Taxable volunteer fee (including social contributions)		No	Yes	High	No	No