Budget and resource plan/2018

This page describes the budget and resource plan for 2018 of Wikimedia Belgium (WMBE). This plan is needed to be able to plan and budget our activities for the coming year. It is also a prerequisite for our grant application at the Wikimedia Foundation and for good governance.

Budget

Line	Line item name	APG requested	External costs	Total budget	APG funded
1	Project costs	€ 27800	€ 59270	€ 87070	€ 7000
1.1	Writing weeks program	€ 6550	€ 20450	€ 27000	€ 1650
1.2	GLAM program	€ 11720	€ 36550	€ 48270	€ 2950
1.3	Education program	€ 2780	-	€ 2780	€ 700
1.4	Wiki Loves program	€ 6750	€ 2270	€ 9020	€ 1700
2	Community support	€ 6000	€ 1200	€ 7200	€ 1000
2.1	General Assembly	€ 500	€ 1000	€ 1500	€ 500
2.2	Wikimeets	€ 500	€ 200	€ 700	€ 500
2.3	Community scholarships for int. travel	€ 5000	-	€ 5000	€ 0
3	Administration	€ 1080	€ 100	€ 1180	€ 3000
3.1	Website	€ 200	€ 100	€ 300	€ 200
3.2	Mobile router	€ 180	-	€ 180	€ 180
3.3	Other costs	€ 700	-	€ 700	€ 2620
4	Capacity building	€ 5000	-	€ 5000	€ 4000
4.1	Board training	€ 5000	-	€ 5000	€ 4000
5	10% contingency fee WMF	€ 3988	-	€ 3988	€ 1500
	Total budget	€ 43868	€ 60570	€ 104438	€ 16500

APG costs

Line	Line item name	APG requested	APG funded	Comments
1	Project costs	€ 27800	€ 7000
1.1	Writing weeks	€ 6550	€ 1650
1.1.1	Volunteer support travel	€ 400	€ 400	Travel costs Wikipedia workshop for library staff as preparation of writing-weeks. Up to 4 training sessions can take place in Brussels and up to 4 in Brabant.
1.1.2	Volunteer support travel	€ 1250	€ 1250	Travel costs for volunteers that provide support at the multiple sessions during the writing-weeks. Up to 10 sessions can take place in Brussels and 10 in Brabant, guided by one, two or more volunteers each.
1.1.3	Staff support	€ 4900	€ 0	We expect that during the year about 24% of the time of the staff person is used for this program. (see talk page)
1.2	GLAM program	€ 11720	€ 2950
1.2.1	Volunteer support travel for meetings	€ 2000	€ 2000	Estimated cost. In the first half of 2017, we had almost 50 meetings with cultural institutions with one or more people from the community present.
1.2.2	Volunteer support travel for events	€ 950	€ 950	Estimated cost. In the first half of 2017, we had more than 20 meetings edit-a-thons and workshops with one or more people from the community present to support the participants
1.2.3	Staff support	€ 8770	€ 0	We expect that during the year about 42% of the time of the staff person is used for this program. (see talk page)
1.3	Education program	€ 2780	€ 700
1.3.1	Travel cost for volunteers	€ 700	€ 700	Travel costs for volunteers that go to the Wikipedia sessions with the students and preparational meetings with institutions. (About 18 meetups can take place, including meetings with educational institutions, colleges and training sessions.
1.3.2	Staff support	€ 2080	€ 0	We expect that during the year about 10% of the time of the staff person is used for this program. (see talk page)
1.4	Wiki Loves program	€ 6750	€ 1700
1.4.1	Prizes	€ 350	€ 350
1.4.2	Gifts for jury	€ 150	€ 150
1.4.3	Travel expenses	€ 400	€ 400	Travel expenses for jury and organisers
1.4.4	Closing event	€ 650	€ 650
1.4.5	Other/unexpected costs	€ 150	€ 150
1.4.6	Staff support	€ 5050	€ 0	We expect that during the year about 24% of the time of the staff person is used for this program. (see talk page)

1. Projects
   1. The APG costs of the writing weeks program consist mainly out of:
      • 2x: Travel costs Wikipedia workshop for library staff as preparation of writing-weeks. (Up to 4 training sessions can take place in Brussels and up to 4 in Brabant: € 200 + € 200.)
      • 2x: Travel costs for volunteers that provide support at the multiple sessions during the writing-weeks. (Up to 10 sessions can take place in Brussels and 10 in Brabant, guided by one or two volunteers each: € 625 + € 625.)
      • We expect that during the year about 24% of the time of the staff person is used for this program. (see talk page)
   2. The APG costs of the GLAM program consist mainly out of:
      • Travel costs for volunteers that go to meetings with institutions. (In the first half of 2017, we had almost 50 meetings with cultural institutions with one or more people from the community present: € 2000.)
      • Travel costs for volunteers that go to the edit-a-thons and workshops. (In the first half of 2017, we had more than 20 meetings edit-a-thons and workshops with one or more people from the community present to support the participants: € 950.)
      • We expect that during the year about 42% of the time of the staff person is used for this program. (see talk page)
   3. The APG costs of the education program consist mainly out of:
      • Travel costs for volunteers that go to the Wikipedia sessions with the students and preparational meetings with institutions. (About 18 meetups can take place, including meetings with educational institutions, colleges and training sessions.)
      • We expect that during the year about 10% of the time of the staff person is used for this program. (see talk page)
   4. The APG costs of the Wiki Loves program consist out of:
      • Prizes: € 350
      • Gifts for jury: € 150
      • Travel expenses: € 400
      • Closing event preparations and reception: € 650
      • Other/unexpected costs: € 150
      • We expect that during the year about 24% of the time of the staff person is used for this program. (see talk page)
2. Community support
   1. The APG costs of the General Assembly are for travel costs, some drinks/food, and other costs related to the general assembly.
   2. The APG costs for local wikimeets in Belgium (and close surroundings) are travel costs to the meeting and some drinks.
   3. The APG costs for community scholarships for international travel are travel costs of volunteers going to international conferences, including Wikimania, WikiConvention francophone, Wikimedia Conferentie Nederland and WikiCon. (see talk page)
3. Administration
   1. The APG costs for website are the costs for the domain names and hosting of the websites of Wikimedia Belgium.
   2. The APG costs for the mobile router are for the Raspberry Pi mobile router to have internet access at edit-a-thons, workshops and trainings, meetings, General Assemblies, etc. (The monthly fee is € 15.)
   3. The APG costs for Other costs are costs like the membership of the VSDC, stamps, office supplies, state legal publication fees, bank costs, etc.
4. Capacity building
   1. To have as board the collective expertise to carry forward, following trainings and participation in workshops and other sessions is covered by this line.
5. On request of WMF a 10% contingency fee is added to the budget, and must be planned not to use it. "This is to allow [WMF] the option to increase your grant without issuing a new grant agreement or amendment."

External costs

The costs that are externally funded are in-kind donations calculated according to quote or information provided by partners.

1. Project
   1. The external covered costs of the writing weeks program consist mainly out of:
      • Costs for rooms for the sessions, workshops and meetings, based on market price for renting a meeting room (donated in nature)
      • Costs of partner organisations spend on organisation (time + materials) (donated in nature)
   2. The external covered costs of the GLAM program consist mainly out of:
      • Costs for rooms for edit-a-thons, workshops and meetings, based on market price for renting a meeting room (donated in nature)
      • Costs of partner organisations spend on organisation (time + materials) (donated in nature)
   3. We do not know what external covered costs are made as part of the education program as the activities take place in classrooms, college rooms and teacher rooms.
   4. The external covered costs of the Wiki Loves program consist out of prizes (€ 450), catering during reception (€ 570), and venue + crew (€ 1250).
2. Community support
   1. The external costs of the General Assembly are for using a room of a friendly organisation for free.
   2. The external costs for Wikimeets are costs covered by sister organisations with work meetings.
3. Administration
   1. The external costs for Website are the costs born by a sister organisation for one of our websites and three domain names.

See also

• Annual plan 2018
• Staffing plan 2018