Project brainstorming 2016

Meeting date: 2016-07-02 Project management meeting

This is the (grouped) view of yellow post-its gathered during the WMBE office meeting.

Collaboration

• WMFR & WMNL collaboration
• Use other chapter's examples & support
• More contact and interaction with the Wallonia community needed
• We do not have enough Belgian partners
• Search & Activate new & existing partners
• We have an office shared by likeminded organisations - let us take advantage of this
• Different profiles / different networks - diversity

Communication

• We do not communicate enough between us (board)
• Improve the communication within the board
• We have means of communication; how to use them better
• We have many (?) members and board members
• Unclear ownership/alignment of Twitter/Facebook/Websites/email
• Active communication strategy - more visibility: images, news, selected article
• Communication to people outside of the WP/WM community
• We didn't communicate enough/frequently with the outside world
• Press contacts. Video/TV/Own publications (possibly via Commons?)
• A sharper and more clear communication about what we do & what we want to do
• Communication internally/externally

Meetings

• Food during meetings
• Difficult to find (adapted) venue for meetings
  1. of board meetings for WMBE
• Improve the atmosphere of the events (welcome, food)
• We could use university infrastructure (for free?)

Members

• We need more active members
• Not enough support from people who want to organise something
• Our activities do not activate a lot of wikipedians
• What with volunteers that we do not reach in person (80% does not interact with the organisation)
• We miss a larger volunteer base to work with
• Number of members (OK; not OK?)
• Not much / insufficient communication towards them

Organisations & Institutions

• Organise libraries edit-a-thons
• Improve our contacts with institutions
• Good contacts with universities: VUB UGent Leuven Louvain-la-Neuve
• Contacts with schools
• Education projects (not going well?)
• Collaboration with GLAMs begin to work better

Projects

• Profit from & align with wider events (e.g. Public domain day)
• We need more (active) projects
• We have difficulties to create a community around our projects
• We need to build upon successful projects
• We have a lot of individual (unrelated) projects

Planning

• Unclear focus - is it policy / support of community / culture?
• We have no clear plan of our situation / what to do?
• No thought-through plan made yet?
• Lack of strategy?

Relationship with the Foundation

• Improve the interaction with the Foundation
• Lack of support (financially, technically, organisation wise) from WMF
• Good project grants (according to WMF)
• Work towards a (simple) APG

Skills and strengths

• We are able to solve issues together
• Different skills
• More clear procedures (to be improved)
• Close group of active board members/advisors (wanted)
• We solve(d) problems in a healthy way
• We are reactive = quick to take action
• But we need to improve proactive planning and vision (in the future)
• We are still a small chapter & organisation
• We have a core group of people who keep putting effort in the organisation
• (build) Trust between board members
• Stable financial situation
• Diversity of WMBE board and volunteers

Successes

• We achieved FOP in Belgium
• Famous WM brand - let's use it!
• Great and successful projects we do & support
• Brusselse schrijfweek, WLA, WLM

See also

• Projects