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Google Suite setup
Additional parameters can be configured by the administrator.
- Web browser application (use Chrome by preference)
- Multiple operating systems
- Voice and video
- Presentation mode for everyone
- A client does not necessarily need to authenticate with Google (you can connect just by typing any alias)
- The conference owner can mute (when bad audio) or disconnect any participant (when being a troll or non-cooperative)
When you startup the connection you should hear a click in the speaker. This confirms that the audio is working. Avoid conflicts with noise sources:
- On the task bar right click on the speaker, then select "Open Sound Settings".
- Then click on "Manage sound devices".
- Clicking all microphones and speakers and "Enable" or "Disable" until only 1 input and output device is active.
- The session can be open indefinitely
- The coordinator does not need to distribute passwords - so the link can be provided in advance, via several applications.
- The coordinator does not need to know any email addresses, nor to send an email to the participants.
- The participants do not have to register in advance.
- The link can be retained for consecutive sessions. For example, the Wikimedia Belgium helpdesk can be reached via https://meet.google.com/qwk-ecio-ssb (we have another, also fixed, link for Webinars - per instructor).
- Participants do not need to have a Google account; you can just as easily identify yourself through a pseudonym
- Google Suite is GDPR certified (what about Jitsi?)
- The coordinator retains full control: she/he accepts participants
- The coordinator may also "drop out" participants if necessary (in case of misconduct).
- The coordinator can mute the microphone of all participants
- The user interface remains similar (I even have the impression that Google Meet is simpler than Jitsi?).
- Disable sound and video when not actively participating
- Participants need to be accepted by the coordinator, the first time they are participating
- Persons are only announced by their (self chosen) name or pseudoniem
- Every participant can see the list of participants
- The chat box can be archived (when recording the session)
- Every participant is responsible for his own contributions in the chat box
- The coordinator can record a video of the meeting; one should request whether everybody is OK with this. If not, participants can disable their video. Video of persons is only recorded while speaking.
With Google Meet you can have a live meeting with up to 250 persons.
You can use the Live stream option to reach an additional 100.000 persons (without interaction).
For recording purposes, start a separate recording session on a separate screen, and use Microsoft Game DVR (Windows-g) to record.
- Do not login (to avoid sharing the configuration!) but set the user alias to "Session"
- Disable microphone and video on the Google Meet recording screen (passive recording session)
- Set the sound output to a headset (and make this the default audio output for recording purposes)
- Drag the browser to the main laptop screen (have an external screen for the presentation)
- Set layout to side bar
- Disable the bottom bar via CSS Inspect, by deleting the bar <div> (workaround because Google disabled autohide mode in December 2020)
- Double click on the screen to make it full-screen (1920x1080) or press F11
- Start recording with Windows-g
- Disable recording with the builtin mike
- If needed disable e.g. system sounds in audio mixer
- Make sure to enable Capture all audio
- The sound of other applications are disabled:
- The session might need to be manually restarted after suspend/resume, or a network problem (perform a screen refresh to trigger the reconnect)
- When the sound does not work:
- Try to reconnect USB audio devices
- Verify sound devices (possibly muted; right click to open Volume mixer)
- Try to refresh the browser session (F5) - try both sides (session settings are reset, including presentation mode)
- When there is bad sound, the browser session might be refreshed or the browser be restarted (best browser is Google Chrome)
- When the browser is hanging, kill and restart the browser (active parties stay connected)
- Bluetooth devices might have worse audio quality (better use USB cable devices)
- The bottom banner stays visible during recording (remove it by deleting the related CSS section)
- (automatic) Logging of session parties
- Party blacklist