Budget and resource plan/2020

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This page describes the budget and resource plan for 2020 of Wikimedia Belgium (WMBE). This plan is needed to be able to plan and budget our activities for the coming year. It is also a prerequisite for our grant application at the Wikimedia Foundation and for good governance (budget followup).

Budget

Line	Line item name	Subtotal APG	APG
1	Project costs	€ 9500
1.1	Volunteer program		€ 3000
1.2	GLAM program		€ 3000
1.3	Education program		€ 800
1.4	Wiki Loves program		€ 2700
3	Capacity building	€ 4000
3.1	Board training		€ 2000
3.2	Wikimedia training		€ 2000
4	Fixed costs	€ 3000
4.1	Administration and services		€ 2000
4.2	Office renting		€ 1000
	Total	€ 16500	€ 16500

Main project APG costs

Volunteer program

Line	Line item name	APG	Description
1.1.1	Volunteer support	€ 1000	25 sessions
1.1.2	Volunteer conference support	€ 1000	Allow 4 volunteers to attend a conference
1.1.3	Wikimeets	€ 500	Train tickets, bus, parking, car allowance, some drinks for small meetings
1.1.4	Special volunteer projects	€ 500	Valuable projects proposed and executed by volunteers
	Total	€ 3000

GLAM program

Line	Line item name	APG	Description
1.2.1	Volunteer support for meetings	€ 2000	Estimated cost. 50 meetings with cultural institutions with one or more people from the community present.
1.2.2	Third party major event fee or sponsoring	€ 1000	Estimated cost for 2 major events, e.g. organising a Wikidata conference and booth on Library conference.
	Total	€ 3000

Education program

Line	Line item name	APG	Description
1.3.1	Support for volunteers	€ 800	20 sessions
	Total	€ 800

Wiki Loves program

Line	Line item name	APG	Description
1.4.1	Prizes	€ 750
1.4.2	Gifts for jury	€ 150
1.4.3	Travel expenses	€ 400	Travel expenses for jury and organisers
1.4.4	Closing event	€ 1400
	Total	€ 2700

Capacity building

Line	Line item name	APG	Description
3.1	Board training	€ 2000	Training for Board members.
3.2	Wikimedia training	€ 2000	Training for community members including course material.
	Total	€ 4000

Board Training

Training for board members is really important since we need to develop a program and projects for our members. We need to learn how to create budgets, how to efficiently organise a meeting, how to take decisions, how to make financial reports, how to interact with institutions and government. We need to learn the legal requirements, and how to collaborate in a professional way in general.

Wikimedia training

We should organise decent Wikimedia training for the community members. How to write decent articles, how to comply with the free licenses how to support the Friendly space policy.

Fixed costs

Those costs are mandatory, and directly related to legal and administrative obligations.

Administration and Services
Line	Line item name	APG	Description
4.1.1	General Assembly	€ 500	The APG costs of the General Assembly are for renting the venue, travel costs, drinks/snacks
4.1.2	Staatsblad	€ 150	Publication of statutes
4.1.3	VSDC and Plateforme francophone du Volontariat membership	€ 150	Legal consulting
4.1.4	Board and organisation insurance	€ 500	Accidents, board responsibility
4.1.5	Postal service	€ 100	Sending letters, post stamps
4.1.6	Printing	€ 200	Effective costs
4.1.7	Taxes	€ 0	Government
4.1.8	Websites Easyhost and One	€ 200	Effective costs
4.1.9	Mobile internet and telecom	€ 200	Effective costs
	Total	€ 2000