Event Registration

The Event Registration tool is a new tool to register participants to events like e.g. edit-a-thons, photo contests, or meetups.

It is closely integrated with Wikipedia, other Wikimedia platforms (Wikimedia Commons, Wikidata, Meta), and the Programs & Events Dashboard (campaign dashboard).

It can replace a Wikipedia project page, since it is polyglot. If necessary a separate (external/internal) detailed project page can still be linked. You can link to other pages like ListeriaBot.

It is (normally) using the Event namespace, which is shared amongst most Wikimedia platforms (Special:AllEvents).

Users can easily register their participation using their Wikimedia account.

Functionality

The event page has the following functionalities:

For the organiser

Amend the event description.
Both online and offline sessions (or a combination) can be handled.
Open/close participant registration (avoid overbooking).
Send an e-mail to (a selection of) the participants (without having the e-mail address).
(automatic) grant ID reporting (how?)

For the participant

Straighforward participant registration.
- Login or create a Wikimedia account (SSO/SUL) first.

For everyone

(optional) Integration with the campaign dashboard, to follow the activities of the participants (public data, as per CC license).
- The passcode, and the complicated registration is bypassed (integrated access).

List of participants.
Unregister participant(s).

Access control and privacy

The organiser must be granted the Event organizers role.
Participants can register privately if they wish. Then their contributions are not added to the campaign dashboard.
Other participants only see public information.
Only the organiser sees "personal" data.
Demografic data is aggregated after the event finished (no details if less than 10 participants per question); it is eventually deleted.

Advantages

It avoids the use of a third party registry system (like Google Forms, or the campaign dashboard).
Users need to explicitly confirm their participation (avoid unsolicited automatic registration in the campaign dashboard).
Easy to revoke event participation (make seats available for others).
Users can get a confirmation e-mail from the event system.

Disadvantages

Participants must have a Wikimedia account... (this shouldn't be too much of a problem: collaborating to Wikimedia requires a user account anyway). This is a problem for events where participants are not required to have a Wikimedia account.

Missing functionality

The user language is not registered (could be useful for recontacting).
Users can't easily access the campaign dashboard (workaround: publish the statistics at the Event page under "Sessions").
(confusing) Missing autologin to the campaign dashboard (users still need to login via Wikimedia login + confirm OAuth access).

Registering optional contact details is impossible:
- Title, first name, surname, preferred language, email address, newsletter subscription flag
  - Would enable to announce upcoming activities, e-mailing a newsletter...
- As a fallback solution we could use a separate "contact" Google Form (gift, info, membership, newsletter, question).

Known problems

Renaming from the main or project namespace

The event registration button is standard available when the page is created in the Event namespace by a user having the Event Organizers role. After a page is renamed into the Event namespace, the event registration button can still be enabled via Special:EnableEventRegistration by the original page creator.

Only the page creator can enable the event registration button, not any other user (avoid hijacking). A Phabricator ticket has been created to solve this problem.

A workaround is renaming the page (keeping the update history), and overwriting the redirect.

Platforms

Meta	Wikipedia	Wikimedia Commons	Wikidata	Other platforms
Wikimedia Belgium Events	nl.wiki	Event organizers
My Events All Events	My Events All Events	My Events All Events	My Events All Events

Documentation